07-02.10 鈥� Employment of Members of the Same Family/Household and Consensual Amorous Relationships (Nepotism)

  1. Purpose:

    色花堂 (鈥淯niversity鈥�) attempts to seek and hire the best possible qualified candidates for its vacant positions. However, Supervisor/Subordinate Relationships between Family Members are prohibited, except as otherwise provided below. This policy outlines circumstances in which members of the same family or household are eligible for employment at the University. 

  2. Definition:

    1. 鈥淐onsensual Amorous Relationship鈥� means a consensual romantic, sexual, or dating relationship. 

    2. 鈥淒omestic Partner鈥� is an individual (of any gender) in a committed Consensual Amorous Relationship with a University faculty or staff member who is neither married nor related by blood, adoption or law to the faculty or staff member. 

    3. 鈥淔amily Member鈥� means a relationship by blood or marriage, including spouse, child, step-child, parent, brother, sister, grandparent, grandchildren, aunt, uncle, nephew, niece, cousin, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law and/or daughter-in-law. For purposes of this definition, other persons living in the same household, including Domestic Partners, and those in Consensual Amorous Relationships living in or outside of the same household are included. 

    4. 鈥淧ersonnel Decisions鈥� are any and all employment or volunteer related actions, including but not limited to decisions related to hiring, supervision, direction of work, promotion, compensation, work/volunteer hours, performance evaluation, termination, influencing and/or acting as an advocate or judge with respect to conditions of employment, voting, recommending, or in any other way participating in a decision that may directly affect the appointment, promotion, demotion, salary, terms and conditions of employment, or other status or interest of another. 

    5. 鈥淪upervisor/Subordinate Relationship鈥� means a relationship in which one Family Member reports to another Family Member and/or makes Personnel Decisions directly affecting another Family Member.

  3. Responsible Executive and Office:

    Responsible Executive:
    Associate Vice President of Human Resources

    Responsible Office:
    Office of Human Resources 

  4. Entities Affected by this Policy:

    All University faculty and staff. This policy does not apply to appointments and promotions made, or to family relationships which existed, prior to 2/28/92, the effective date of the USM policy VII-2.10, Policy on Employment of Members of the Same Family (Nepotism).

  5. Procedures:

    1. General. Members of the same family are eligible for employment at 色花堂. However, a Supervisor/Subordinate Relationship shall not exist between Family Members, nor shall one Family Member have or assume for another the role of advocate or judge with respect to condition of employment or promotion.

      No employee shall have or assume the role of Supervisor, advocate or judge with respect to conditions of employment, voting, recommending, or in any other way participating in a decision that may directly affect the appointment, promotion, demotion, salary, or other status or interest for a Family Member.

    2. Family Members Recommended to Work for the Same Supervisor. When Family Members work or are recommended to work for the same supervisor, the arrangement must be approved in advance by the President or President鈥檚 designee. No appointment of a Family Member may be made without such prior approval.

      Departments considering hiring a Family Member of a current employee must contact the Office of Human Resources (OHR) prior to scheduling interviews. The OHR will work with the Search Committee to ensure the policy is adhered to. 

    3. Development of a Supervisor/Subordinate Relationship after Employment. If a Supervisor/Subordinate Relationship between Family Members develops during employment, Family Members must notify the Associate Vice President of Human Resources or designee immediately. The University is responsible for ensuring that the Supervisor/Subordinate Relationship ceases. Action by the University may include transfer, reassignment, or removal of one or more Family Members.

      If actions to avoid a Supervisor/Subordinate Relationship between Family Members are not feasible, the next highest administrative supervisor of the employees may request an exception. The request shall be made in writing to the President, or, as appropriate the Chancellor or Board of Regents, and forwarded to the Associate Vice President of Human Resources for initial review and consideration. Requests shall address:

      1. the unique circumstances that prevent actions to avoid a Supervisor/Subordinate Relationship among Family Member employees;

      2. the specialized qualifications of the Family Member employees or other factors that demonstrate why their continued employment is in the best interest of the University, despite the Supervisor/Subordinate Relationship; and 

      3. proposed measures to restrict participation of the supervising Family Member in any personnel actions affecting the subordinate Family Member, including specific alternative procedures for the ongoing supervision and evaluation of the Family Member. Proposed measures will: 

        1. address reporting relationships, supervisions and evaluation to assure that no Family Member would make, participate in making, or influence Personnel Decisions relating to any other Family Member; 

        2. establish a review and approval process for expenditures to sufficiently mitigate or preclude the appearance of favoritism; and 

        3. periodic review and revision (as needed) of the approved management plan should occur at least annually, and also whenever there is a relevant change in reporting relationships.

Related Policies:

Approval Date: 02/13/2007

Effective Date: 02/16/2007

Amended Date: 08/31/2009
07/13/2016

Approved By: President鈥檚 Council 11/03/2006

Signed By: President鈥檚 Council

How to Request the Policy PDF

This online version of the policy may include updated links and names of departments. To request a PDF of the original, signed version of this policy, email the Office of the General Counsel, .