色花堂

The Membership Committee is responsible for the recruitment and retention for members of the association. The committee must develop and facilitate a program for reaching out to new employees, to invite them to the organization. The membership committee will create, modify and distribute membership forms, in addition to and establishing and communicating benefits for being a member of the association.

The Event Planning Committee is responsible for developing programs and events that support the retention, recruitment and development of the members of the association and other events to promote the purpose of the association. They will communicate effectively with internal and external organizations/resources, recruit volunteers for events held by BFSA, set up tabling events including the involvement fair. They must plan fundraiser events to accommodate the predetermined fundraising goal (predetermined by the president and event planner). The event planner may be asked to help set up social events in corroboration with other student groups on campus, email guest speakers, confirm their appointment and provide them with parking codes.

The Communication Committee works with the association, the executive committee, as well as other committees to coordinate communication relevant to the BFSA for both internal and external audiences. The communications committee takes initiative to inform all members of meetings, news and/or events of BFSA. They will take on the responsibility of taking care of the website (uploading information, picture, etc.), taking pictures at each event, maintaining the BFSA social media presence (the president and vice president can also have access to LinkedIn and Twitter) and managing all ads.

Section 1

The name of this organization shall be the Black Faculty and Staff Association ("BFSA") of 色花堂 ("University").

Section 1

The mission of the BFSA is to support the retention, recruitment and development of the University鈥檚 black faculty and staff while also supporting the needs of the black students. The BFSA fosters networking across diverse lines and actively engages with the Metro Baltimore Community.

Section 1

The purpose of the BFSA is to:

• establish and maintain community by providing a vehicle for faculty, administrators and staff to network, collaborate in professional activities and advocate for concerns communicated by members of the community
• provide a student support system by engaging with students and provide mentoring opportunities which may support retention efforts
• support the University鈥檚 mission especially at it relates to diversity and inclusion
• help promote outreach efforts that will support the black community on campus and the surrounding areas

Section 1: Officers

The Officers of the Association shall be the Staff Program Director, Faculty Program Director, Communications Director, Event Planning Director and Membership Director.

Section 2: Duties of Officers

Faculty and Staff Program Directors. The Faculty and Staff Program Directors shall be the co-chairs of the BFSA. These Directors will:

• act as the official representatives of the BFSA
• actively communicate with the group that they represent and communicate relevant concerns and ideas to the leadership team
• coordinate general meetings and formulate the agenda
• co-sign all official documents

Communications Director. The Communications Director will:

• provide timely notice of all events, meetings, and activities
• record and keep record of leadership team meeting minutes
• coordinate marketing for BFSA events
• manage BFSA listserv
• oversee the activities of the communications 

Membership Director. The Membership Director will:

• manage the BFSA listserv
• welcome new staff and faculty with prepared materials
• coordinate services and opportunities that provide value to membership
• oversee the activities of the membership

Event Planning Director. The Event Planning Director will:

• coordinate the annual signature event
• assist in the preparation for ongoing events (happy hours, meetings, lunches, etc.)
• oversee the activities of the events planning committee

Program Directors can both be faculty or staff is the association does not receive nominations and/or acceptance of nominations for at least one faculty and/or one staff.

Section 3: Election of Officers

Elections will be held every two (2) years and those elected will serve for a period of two (2) years. 

Section 4: Removal

The BFSA may remove any Officer that the BFSA believes is not supporting the mission of the BFSA. Prior to the meeting for removal of an officer, notice will be sent to the offending Officer and opportunity will be given for resignation or explanation. No vote shall be taken without timely, written notification of the meeting to all members of the BFSA. Notification will be within 10 business days and shall include the purpose for which the meeting is called. The removal must be by a two-thirds (2/3) majority vote of the members present.

Section 5: Replacing Officers

If an Officer resigns or is removed before the completion of their term, the Staff and Faculty Program Directors shall appoint a replacement to serve until the next membership meeting. At that next meeting, elections will be held or announced allowing active members to vote for a new officer.

Section 1: Executive Committee

The Executive Committee shall be composed of the Officers of the BFSA. The Executive Committee shall act on behalf of the BFSA in cases of emergency when it is not feasible to call a meeting of the BFSA. The Executive Committee shall be a standing committee.

Section 2: Standing Committees

In addition to the Executive Committee, other standing committees of the BFSA shall be:

• The Membership Committee is responsible for the recruitment and retention for members of the BFSA. The committee must develop and facilitate a program for reaching out to new employees, to invite them to the organization. The membership committee will create, modify and distribute membership forms, in addition to and establishing and communicating benefits for being a member of the BFSA.
• The Event Planning Committee is responsible for developing programs and events that support the retention, recruitment and development of the members of the BFSA and other events to promote the purpose of the BFSA.
• They will communicate effectively with internal and external organizations/resources, recruit volunteers for events held by BFSA and set up tabling events including the involvement fair. They must plan fundraiser events to accommodate the predetermined fundraising goal (predetermined by the president, and event planner). The event planner may be asked to help set up social events in corroboration with other student groups on campus. Email guest speakers, confirm their appointment and provide them with parking codes.
• The Communication Committee works with the BFSA, the executive committee, as well as other committees to coordinate communication relevant to the BFSA for both internal and external audiences. The communications committee takes initiative to inform all members of meetings, news and/or events of BFSA. They will take on the responsibility of taking care of the website (uploading information, picture, etc.), taking pictures at each event, maintaining the BFSA Social Media (The President and Vice President can also have access to LinkedIn and Twitter) and managing all ads.

The Directors shall be ex-officio members of each of the Standing Committees.

Section 3: Ad Hoc Committees

The Executive Committee may, establish ad hoc committees to conduct the work of the BFSA.

section 1: General Membership Business Meetings

The General Membership shall have at least one (1) Business meeting during the fall semester and at least one (1) Business Meeting during the spring semester of each academic year. The meeting dates shall be set by the Executive Committee. All members of the BFSA will be notified.

Section 2: Executive Committee Meetings
 
The Executive Committee shall meet at least once per semester for planning and evaluation purposes. These meetings are open to all members.

Section 3: Special Meetings

A Special Meeting of the BFSA shall be called by the President of the BFSA when the business of the BFSA warrants the same or at the written request of 10% of the BFSA鈥檚 members. The meeting shall be held within 21 days of written request from the membership.

Section 4: Quorum

At any general body meeting of the BFSA, a quorum shall consist of 10 members of the BFSA. In the absence of a quorum, no action will be approved.

Section 6: Passage of Motions

Passage of a motion will require a simple majority of votes cast by members in attendance and by proxy. Proxy votes will be cast through the secretary. Members desiring to cast a vote by proxy must inform the secretary in advance. Members will be notified of items to be voted on, in advance of meetings, if they request that they be notified.

Section 7: Agenda

The order of business for regular BFSA meetings shall be as follows:

1. Call to order
2. Welcome/Introductions
3. Approval of the minutes of the previous regular meeting and other intervening special meeting(s)
4. Directors鈥� Reports
5. Old / Unfinished Business
6. New Business
7. Announcements
8. Adjournment

For regular meetings, the Staff and Faculty Program Directors shall consider all submissions for inclusion on the agenda. The Directors may not alter an agenda submission, but may delay its inclusion, may include it on the agenda of a special meeting, may submit the material directly to a committee, or may refuse to place it on the agenda if the material is inappropriate, incomplete or unclear.
The order of business for a special meeting shall be as follows:

1. Call to Order
2. Statement by the Staff and/or Faculty Program Director of the nature and origin of the call for the meeting
3. Discussion
4. Adjournment

Section 1: Nominations

A Nominating Committee shall be appointed by the Executive Committee before Mar 1. The committee will consist of 3 (three) active members of the 鈥淏FSA鈥�. Current Executive Committee members are not eligible to be members of the Nominating Committee.

The Nominating Committee will issue a call for nominations from the members of the BFSA in April and prepare a list of candidates.

The nominations process is coordinated by the Diversity and Inclusion Specialist in OIIE.

Section 2: Elections

• elections will be held in May (or as designated by the Office of Inclusion and Institutional Equity) and New Officer Terms will be from July 1 鈥� June 30 (or as designated by OIIE)
• elections for the Faculty and Staff Program Directors will be held in even years
• elections for the Membership, Communications and Events Planning Directors will be held in odd years
• each position carries a two-year term

Section 3: Voting

Candidates for the office shall be active members of the BFSA (should this be an expectation of members at the time). All voting members may submit one vote per position, per election.

Section 1: Members and Allies

Current and/or retired faculty and staff members of 色花堂 who identify as Black or African American are eligible to become members of the association. Allies are current or retired faculty and staff of 色花堂 who are supportive of the mission, goals and purpose of BFSA, but do not identify as Black or African America.

Section 2: Full Membership

Full membership in the BFSA includes current University faculty, staff and administrators who are committed to the mission of the BFSA. The President of the University and their designated Vice President shall be ex-officio members of the BFSA. All active full members must attend at least one general body meeting per semester. Full Members may vote on BFSA business after they have been members for at least 30 days.

Section 3: Associate Membership

BFSA membership shall be open to former University faculty, staff, administrators, alumni and others who are committed to furthering the mission of the BFSA.

Section 4: Removal

The BFSA may remove any full or associate member that the BFSA believes is not supporting the mission of the BFSA. The removal must be by a two-thirds (2/3) majority vote of the members present. Prior to the meeting for removal of a member, notice will be sent to the offending member and opportunity will be given for resignation or explanation. No vote shall be taken without timely, written notification of the meeting to all members of the BFSA. Notification shall include the purpose for which the meeting is called. Refer to Special Meeting.

Section 1

The BFSA will determine annually whether dues will be required and set the amount of the dues required by majority vote of the members present and voting at the Fall Business Meeting. If required, the Membership Director shall send a request for payment of dues to all members of the BFSA no less than 15 days after the BFSA has set the rate.

Section 1

The Officers of the BFSA shall serve without compensation. They may, however, be reimbursed for expenses incurred in doing the business of the BFSA.

Section 1: Fiscal Year

The fiscal year of the BFSA shall run from July 1 to June 30 of each year.

Section 2: Operations and Amendments

The BFSA shall have the power to make, adopt, amend, or repeal any bylaw of the BFSA with a two-thirds (2/3) vote of the full members of the BFSA. No vote can be taken without adequate, timely, notification to the membership of said meeting. Notice must include the purpose for which the meeting is being called and sent at least 10 business days prior to the vote.

Bylaws Adopted 6/7/2022