University Promotion, Tenure/Reappointment & Merit Committee

PTRM Guidelines and Updates

Updated Merit Policy

This updated merit policy was passed by the Academic Senate on 4/4/22. The updated merit policy goes into effect immediately. A fillable Word version is here.

First Year Tenure-Track Faculty Review

The UPTRM unanimously passed a motion, reviewed by the Academic Senate at its 10/17/19 meeting, supporting the Provost鈥檚 recommendation to modify the procedure for first year faculty review by eliminating the reappointment binder due in December. According to this recommendation:鈥� In lieu of a December binder submission and committee review, the department chair will review all relevant documentation for first-year faculty, including SENTF, CV, course syllabi, and student and peer evaluations; meet with the candidate to discuss the review; and make a recommendation for reappointment or non-reappointment. Should the Chair鈥檚 recommendation be for non-reappointment, the Department PTRM committee will convene to review the relevant documentation and vote in accordance with standard PTRM procedure. While this new policy is not included in the current ART document, this revised review process is a permanent change and will be the standard procedure moving forward, recorded in the ART document that is currently being revised.鈥� This flowchart may help clarify the process, including timeline and chain of communication.

First Year Lecturer Review

Where applicable the first year review of lecturers shall follow the revised timing established by UPTRM for first year tenure-track faculty.
This mirrors the approved policy for tenure track faculty that was approved by the Academic Senate.

Voting Procedures for Remote PTRM Deliberations

The Office of the Provost strongly recommends the use of 色花堂鈥檚 Involved @ 色花堂 web-based program for all remote PTRM voting. Departments may use other means of voting and voting records so long as the ballot information and the balloting process follows that articulated in the 色花堂 Policy on Appointment, Rank and Tenure of Faculty. All ballots must collect the Faculty ID number. Any voting mechanism must be secure and allow for records retention in accordance with USM records retention policies. (Records Management) While it is NOT necessary to use the 色花堂 Ballot Summary, a paper copy of the electronic voting record, which includes a record of faculty ID numbers associated with each ballot, must be printed and kept on file per the ART policy.

The Department Summary Recommendation (DSR) forms must be completed with faculty signature acknowledging receipt of the department鈥檚 decision and be retained within the Department and College Dean鈥檚 office. If a department chooses it can forego the use of the DSR and use an email acknowledgment system, if the email acknowledgment is printed and retained. For Docusign Account Forms, see this link.

Overview

The functions of the UPTRM are:

To administer the system of faculty evaluation by implementing the provisions set forth in the document "色花堂 Policy on Appointment, Rank, and Tenure of Faculty."
To establish guidelines for standards by which departments will evaluate their members and to oversee the standards for promotion throughout the University.
To review the PTRM documents of all colleges and departments on a regular schedule.
To review and make determinations upon procedural appeals of faculty members.
To consult with the Academic Senate and the Provost regarding standards for merit consideration and/or policies governing the allocation of merit increments.
Individual members shall serve as liaisons to their department and college PTRM committees.
To provide an annual report to the Academic Senate.

A more complete set of duties is outlined in the UPTRM Duties and Responsibilities document.

UPTRM Internal Cycle of Review Schedule

Review Years	Colleges
2024-2025	CBE & FCSM
2025-2026	CHP & COFAC
2026-2027	COE &CLA

Membership

The University Promotion, Tenure, Retention, and Merit Committee shall be composed of six faculty members (elected in the university-wide spring election), one from each academic college, each at the rank of associate or full professor, not concurrently members of college promotion and tenure committee, one faculty Academic Senate representative (elected annually by the Academic Senate); the Council of Chairs representative ex officio and non-voting; the Provost or Provost鈥檚 representative ex officio and non-voting; and the Vice President for Inclusion and Institutional Equity (or a representative of that office designated by the Vice President) ex officio and non-voting.

Name	DEpartment	College	Term Expiration
Issac Bonaparte	Accounting	CBE	2027
Mary Lashley	Nursing	CHP	2026
Margherita Pampinella	Languages, Literatures & Cultures	CLA	2025
Mahnaz Moallem	Learning Technologies, Design & School Library Media	COE	2026
Joseph Kraemer	Electronic Media & Film	COFAC	2025
Angel Kumchev, CHAIR	Mathematics	FCSM	2025
Omari Jackson	Academic Senate Representative		2025
Christian Koot, Department Chair History	Council of Chairs Ex-officio & Non-Voting
Patricia Bradley, Vice President, OIIE	Inclusion & Institutional Equity Ex-officio & Non-Voting
Laurie Mullen, Dean of COE	Provost's Representive Ex-officio & Non-Voting

Meetings

The UPTRM Committee meets on the second Friday of each month at 10am (September-May).

Forms and Checklists

College PTRM Policies

College of Business and Economics (approved 10-05-18)
College of Education (approved 03-08-19)
College of Fine Arts and Communication PTRM Guidelines (approved 4-9-23)
College of Health Professions (approved 11-3-20)
College of Liberal Arts (approved 02-08-19)
Fisher College of Science and Mathematics (approved 5-12-23)

Department PTRM Policies

Joint and Interdisciplinary Programs

College of Liberal Arts

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