É«»¨ÌÃ

Regular and contingent II faculty, staff and lecturers are eligible for annual, holiday, personal and sick leave. Please review the leave summaries below for specific information based on employee classification. Subject to leave policies, eligible employees may be able to utilize other types of leave, including administrative leave and family and medical leave.

• Regular Exempt Staff (PDF)
• Regular Nonexempt Staff (PDF)
• Contingent II Staff (PDF)
• Regular Faculty / Regular Lecturer (PDF)
• Contingent Lecturers (PDF)

Family & Medical Leave (FMLA)

Eligible employees may take up to 12 weeks of unpaid leave during a 12-month period as outlined in the FMLA policy.  

Policy, Procedures, & FOrms

•  (PDF)
• (PDF)
• Certification of Health Care Provider - Employee (PDF)
• Certification of Health Care Provider - Family Member (PDF)
•  (PDF)
•  (PDF)
•  (PDF)

Parental Leave

Eligible employees may utilize parental leave surrounding the birth or adoption of a child. When qualified, FMLA runs concurrent with parental leave.

Policy, procedures, & Forms

• Staff Parental Leave Request Form (PDF)
• Faculty Parental Leave Worksheet (PDF)
• Faculty Parental Leave Request Form (PDF)

Workers' Compensation/Accident Leave

Workers' Compensation/Accident Leave may be available to employees who suffer a work-related illness or injury.

Policy, Procedures, & Forms

• Accident Leave Policy
• Workers' Compensation Instruction Guide (PDF)
• Worker's Compensation - Employee Statement (PDF)
• Workers' Compensation - Supervisor Statement (PDF)
• Workers' Compensation - Witness Statement (PDF)
• Decision Tree - What to do if an Employee Suffers a Work-Related Injury (PDF)
• Obtaining Medical Care for a Work Related Injury (PDF)

Bereavement Leave

In the unfortunate event of the death of a close relative, employees may use up to three (3) days of their own accrued sick and safe leave. If the death of a close relative requires an employee to travel, requiring an overnight stay, up to a maximum of five (5) days of their own accrued sick and safe leave may be used.  

Please refer to the Policy for more information.  

Sick Leave

An employee who sustains a temporary recoverable illness or injury and has exhausted all other forms of accrued leave may be eligible for additional forms of sick leave as described in the sick and safe leave policy.  All requests for additional forms of sick leave are subject to review and approval by the Office of Human Resources.

Contingent I hourly employees and certain student employees are eligible for sick and safe leave in accordance with the Maryland Healthy Working Families Act. The use of sick and safe leave is dependent upon available balance, and the corresponding leave code must be entered on the timesheet by the supervisor.

Policies, Procedures, & FOrms

•  (PDF)
• Request for Advanced Sick Leave (PDF)
• Request for Extended Sick Leave (PDF)
•  (PDF)
• Leave Reserve Fund Request (PDF)
• Maryland Healthy Working Families Act (PDF)

Compensatory Leave (Comp Time)

Regular non-exempt staff may be eligible for comp time with supervisor approval and completion of the required agreement.

• Comp Time Policy
• Compensatory Time Program Agreement (PDF)

Community Service Leave

É«»¨Ìà and the USM seek to encourage employees to offer their time and talents to benefit our citizens through community service. Details are outlined below.

• Community Service Leave Procedures (PDF)
• Community Service Agreement (PDF)

Administrative Leave

If necessary, the university may authorize the use of administrative leave in the event of an emergency or inclement weather.

• Administrative Leave FAQs (PDF)
• Administrative Leave Decision Tree (PDF)

Time Reporting and Leave Codes for Completing Your Timesheet

Leave policies can be found at É«»¨Ìà Policies.

For additional information concerning leave, contact the Leave Specialist in the Office of Human Resources.

Exempt Regular Staff

• ACUSE — Accident Leave
  If you sustain an accidental injury while at work, you may be eligible for accident leave. Documentation is required.
• ADMU — Admin Leave
  The president or designee may authorize use of administrative leave for inclement weather, emergencies, or other purposes.
• ALUSE — Annual Leave Used
  Annual leave can be used with supervisor approval.
• COMSV — Community Service Leave
  Up to 8 hours of leave (pro-rated for part-time) may be used in a calendar year for qualifying volunteer activities. Documentation is required.
• FMLA — Family & Medical Leave Unpaid
  Up to 12 weeks of leave may be used in a 12-month period for either you or an eligible family member's serious health condition.  Documenation is required.  Code FMLA is used after all accrued leave is exhausted and the remaining Family and Medical Leave is unpaid.
• FOPLV — FOP Meeting Leave - Police Officers Only
  Leave for regular University Police FOP meetings. Documentation is required.
• HEMU — Hemopherisis Donation
  Up to 4 hours can be taken for donation.
• HLUSE — Holiday Leave Used
  Up to 14 days (15 in an election year) are granted each "calendar year".
• INTRV — USM Int/Exam Leave
  You may be granted up to 4 hours of paid excused time for an interview with a USM institution. Documentation is required.
• JDUSE — Jury Duty
  Paid leave while on jury duty. Documentation is required.
• LEGLU — Legal Action Leave
  Paid leave if summoned to appear in a court action. Documentation is required.
• LWOPU — Leave Without Pay
  Leave of absence without pay. Typically, used after all available leave has been exhausted. Documentation is required.
• MLTRY— Military Leave
  Up to 15 days may be granted in a calendar year for military training. Documentation is required.
• PARLV — Parental Leave
  Available after completion of six months of employment.  Consult policy for details.
• PLUSE — Personal Leave
  Up to 3 days are granted each "calendar year".
• SLADP — Sick Leave used for Birth/Adop
  Leave from an employee's sick leave balance may be used to care for a child immediatley after the adoption or birth.  Documentation is required
• SLADV — Sick Leave Advanced
  Up to 60 days of sick leave may be granted for an employee's own medical condition after all available leave has been used. Medical documentation and prior approval required.
• SLBER— Sick Bereavement
  Accrued sick leave may be used - Up to 3 days for the death of an employee's immediate family member and 1 day for other eligible family members.  Up to 5 days may be used for an employee's immediate family member if overnight travel is required.
• SLEXT — Sick Leave Extended
  Up to 12 months of sick leave may be granted for an employee's own medical condition beyond advanced sick leave. Medical documentation and prior approval required.
• SLFAM — Sick Leave used for Family
  Used for an immediate family member's medical condition.
• SLRES — USM Sick Leave Reserve used
  Available after one year of service. One day for each month of service may be granted from the fund for an employee's own medical condition after all available leaves have been used. Medical documentation and prior approval required.
• SLUSE — Sick Leave Employee
  Used for an employee's own medical condition.
• SUSNO — Suspension Without Pay
  Unpaid leave while on suspension. Documentation is required.
• SUSPY — Suspension With Pay
  Paid leave while on suspension. Documentation is required.

Regular Faculty

• ACUSE — Accident Leave
  If you sustain an accidental injury while at work, you may be eligible for accident leave. Documentation is required.
• ADHLF — Admin Hol Leave - 10 Month Fac
  To be used by 10 Month Faculty for days when administrative holiday leave is authorized.  NOTE: FACULTY WILL BE NOTIFIED WHEN TO USE THE CODE.
  
• ADMU — Admin Leave
  The president or designee may authorize use of administrative leave for inclement weather, emergencies, or other purposes.
• COMSV — Community Service Leave
  Up to 8 hours of leave (pro-rated for part-time) may be used in a calendar year for qualifying volunteer activities. Documentation is required.
• FMLA — Family & Medical Leave Unpaid
  Up to 12 weeks of leave may be used in a 12-month period for either you or an eligible family member's serious health condition.  Documenation is required.  Code FMLA is used after all accrued leave is exhausted and the remaining Family and Medical Leave is unpaid.
  
• HEMU — Hemopherisis Donation
  Up to 4 hours can be taken for donation.
  
• JDUSE — Jury Duty
  Paid leave while on jury duty. Documentation is required.
  
• LEGLU — Legal Action Leave
  Paid leave if summoned to appear in a court action. Documentation is required.
  
• LWOPU — Leave Without Pay
  Leave of absence without pay. Typically, used after all available leave has been exhausted. Documentation is required.
  
• MLTRY— Military Leave
  Up to 15 days may be granted in a calendar year for military training. Documentation is required.
  
• PARLV — Parental Leave
  Available after completion of six months of employment.  Consult policy for details.
  
• SABFT — Sabbatical - 1 Semester
  For Faculty on a 1 semester sabbatical leave.
• SABPT — Personal Leave
  For Faculty on a 2 semester sabbatical leave.
• SLADP — Sick Leave used for Birth/Adop
  Leave from an employee's sick leave balance may be used to care for a child immediatley after the adoption or birth.  Documentation is required
  
• SLBER— Sick Bereavement
  Accrued sick leave may be used - Up to 3 days for the death of an employee's immediate family member and 1 day for other eligible family members.  Up to 5 days may be used for an employee's immediate family member if overnight travel is required.
  
• SLCOL — Sick Collegiate Supp - Lec
  Up to 25 days may be granted in a fiscal year after exhausting all other forms of paid leave.
  
• SLFAM — Sick Leave used for Family
  Used for an immediate family member's medical condition.
  
• SLUSE — Sick Leave Employee
  Used for an employee's own medical condition.
  
• SUSNO — Suspension Without Pay
  Unpaid leave while on suspension. Documentation is required.
  
• SUSPY — Suspension With Pay
  Paid leave while on suspension. Documentation is required.

Non Exempt Regular Staff

• ACUSE — Accident Leave
  If you sustain an accidental injury while at work, you may be eligible for accident leave. Documentation is required.
• ADMEW — Adm Lve Essential Worked
  Administrative leave for only those who work (usually Facilities and Police) when É«»¨Ìà is closed due to an emergency.  Documentation is required.
• ADMU — Admin Leave
  The president or designee may authorize use of administrative leave for inclement weather, emergencies, or other purposes.
• ALUSE — Annual Leave Used
  Annual leave can be used with supervisor approval.
• CMPUS — Comp Leave Used
  Time and half compensatory hours earned, for prior hours over 40.0 in a pay week, to be used by Regular Non-Exempt employees.
• COMSV — Community Service Leave
  Up to 8 hours of leave (pro-rated for part-time) may be used in a calendar year for qualifying volunteer activities. Documentation is required.
• FMLA — Family & Medical Leave Unpaid
  Up to 12 weeks of leave may be used in a 12-month period for either you or an eligible family member's serious health condition.  Documenation is required.  Code FMLA is used after all accrued leave is exhausted and the remaining Family and Medical Leave is unpaid.
• FOPLV — FOP Meeting Leave - Police Officers Only
  Leave for regular University Police FOP meetings. Documentation is required.
• HEMU — Hemopherisis Donation
  Up to 4 hours can be taken for donation.
• HLUSE — Holiday Leave Used
  Up to 14 days (15 in an election year) are granted each "calendar year".
• INTRV — USM Int/Exam Leave
  You may be granted up to 4 hours of paid excused time for an interview with a USM institution. Documentation is required.
• JDUSE — Jury Duty
  Paid leave while on jury duty. Documentation is required.
• LEGLU — Legal Action Leave
  Paid leave if summoned to appear in a court action. Documentation is required.
• LWOPU — Leave Without Pay
  Leave of absence without pay. Typically, used after all available leave has been exhausted. Documentation is required.
• MLTRY— Military Leave
  Up to 15 days may be granted in a calendar year for military training. Documentation is required.
• PARLV — Parental Leave
  Available after completion of six months of employment.  Consult policy for details.
• PLUSE — Personal Leave
  Up to 3 days are granted each "calendar year".
• RWSR — Reduced Work Sched
  Regular reduced work schedule
• SLADP — Sick Leave used for Birth/Adop
  Leave from an employee's sick leave balance may be used to care for a child immediatley after the adoption or birth.  Documentation is required
• SLADV — Sick Leave Advanced Reg
  Up to 60 days of sick leave may be granted for an employee's own medical condition after all available leave has been used. Medical documentation and prior approval required.
• SLBER— Sick Bereavement
  Accrued sick leave may be used - Up to 3 days for the death of an employee's immediate family member and 1 day for other eligible family members.  Up to 5 days may be used for an employee's immediate family member if overnight travel is required.
• SLEXT — Sick Leave Extended
  Up to 12 months of sick leave may be granted for an employee's own medical condition beyond advanced sick leave. Medical documentation and prior approval required.
• SLFAM — Sick Leave used for Family
  Used for an immediate family member's medical condition.
• SLRES — USM Sick Leave Reserve used
  Available after one year of service. One day for each month of service may be granted from the fund for an employee's own medical condition after all available leaves have been used. Medical documentation and prior approval required.
• SLUSE — Sick Leave Employee
  Used for an employee's own medical condition.
• SUSNO — Suspension Without Pay
  Unpaid leave while on suspension. Documentation is required.
• SUSPY — Suspension With Pay
  Paid leave while on suspension. Documentation is required.

Lecturers

• FMLEC — Family & Medical Leave Unpaid
  Up to 12 weeks of leave may be used in a 12-month period for either you or an eligible family member's serious health condition.  Documenation is required.  Code FMLA is used after all accrued leave is exhausted and the remaining Family and Medical Leave is unpaid.
• JDUCE — Jury Duty
  Paid leave while on jury duty. Documentation is required.
• LWOPC — Leave Without Pay
  Leave of absence without pay. Typically, used after all available leave has been exhausted. Documentation is required.
• PARLV — Parental Leave
  Available after completion of six months of employment.  Consult policy for details.
• SLAPL — Sick Leave used for Birth/Adop
  Leave from an employee's sick leave balance may be used to care for a child immediatley after the adoption or birth.  Documentation is required
• SLBRL— Sick Bereavement
  Accrued sick leave may be used - Up to 3 days for the death of an employee's immediate family member and 1 day for other eligible family members.  Up to 5 days may be used for an employee's immediate family member if overnight travel is required.
• SLCOL — Sick Collegiate Supp - Lec
  Up to 25 days may be granted in a fiscal year after exhausting all other forms of paid leave.
• SLCTL — Sick Leave Employee
  Used for an employee's own medical condition.
• SLFML — Sick Leave used for Family
  Used for an immediate family member's medical condition.

Contingent 2 Exempt Staff

• ADHLC — Admin Hol Leave
  To be used by Contingent Exempt staff when administrative holiday leave is authorized. NOTE: Contingent Exempt staff will be notified when to use the code
• ADMCE — Admin Leave
  The president or designee may authorize use of administrative leave for inclement weather, emergencies, or other purposes.
• ALCTE — Annual Leave Used
  Accrual of Annual Leave may not exceed 48.0 hours for full-time employees.
• COMCE — Community Service Leave
  Up to 8 hours of leave (pro-rated for part-time) may be used in a calendar year for qualifying volunteer activities. Documentation is required.
• FMLEC — Family & Medical Leave Unpaid
  Up to 12 weeks of leave may be used in a 12-month period for either you or an eligible family member's serious health condition.  Documenation is required.  Code FMLA is used after all accrued leave is exhausted and the remaining Family and Medical Leave is unpaid.
• HLCTE — Holiday Leave
  The 8 holidays each calendar year corresponding to federal holidays when É«»¨Ìà is closed
• JDUCE — Jury Duty
  Paid leave while on jury duty. Documentation is required.
• LEGCE — Legal Action Leave
  Paid leave if summoned to appear in a court action. Documentation is required.
• LWOPC — Leave Without Pay
  Leave of absence without pay. Typically, used after all available leave has been exhausted. Documentation is required.
• SLAPE — Sick Leave used for Birth/Adop
  Leave from an employee's sick leave balance may be used to care for a child immediatley after the adoption or birth.  Documentation is required
• SLBRE— Sick Bereavement
  Accrued sick leave may be used - Up to 3 days for the death of an employee's immediate family member and 1 day for other eligible family members.  Up to 5 days may be used for an employee's immediate family member if overnight travel is required.
• SLCTE — Sick Leave Employee
  Used for an employee's own medical condition.
• SLFME — Sick Leave used for Family
  Used for an immediate family member's medical condition.
• SUSEC — Suspension Without Pay
  Unpaid leave while on suspension. Documentation is required.

Contingent 2 Non Exempt Staff

• ADMCU — Admin Leave
  The president or designee may authorize use of administrative leave for inclement weather, emergencies, or other purposes.
• ALCÉ«»¨Ìà — Annual Leave Used
  Accrual of Annual Leave may not exceed 48.0 hours for full-time employees.
• COMCN — Community Service Leave
  Up to 8 hours of leave (pro-rated for part-time) may be used in a calendar year for qualifying volunteer activities. Documentation is required.
• FMLAC — Family & Medical Leave Unpaid
  Up to 12 weeks of leave may be used in a 12-month period for either you or an eligible family member's serious health condition.  Documenation is required.  Code FMLA is used after all accrued leave is exhausted and the remaining Family and Medical Leave is unpaid.
• HLCÉ«»¨Ìà — Holiday Leave
  The 8 holidays each calendar year corresponding to federal holidays when É«»¨Ìà is closed
• JDUSC — Jury Duty
  Paid leave while on jury duty. Documentation is required.
• LEGLC — Legal Action Leave
  Paid leave if summoned to appear in a court action. Documentation is required.
• SLADC — Sick Advanced Leave
  A maximum of 1 day may be granted. Prior approval required.
• SLAPC — Sick Leave used for Birth/Adop
  Leave from an employee's sick leave balance may be used to care for a child immediatley after the adoption or birth.  Documentation is required
• SLBRC— Sick Bereavement
  Accrued sick leave may be used - Up to 3 days for the death of an employee's immediate family member and 1 day for other eligible family members.  Up to 5 days may be used for an employee's immediate family member if overnight travel is required.
• SLCÉ«»¨Ìà — Sick Leave Employee
  Used for an employee's own medical condition.
• SLFMC — Sick Leave used for Family
  Used for an immediate family member's medical condition.
• SUSNC — Suspension Without Pay
  Unpaid leave while on suspension. Documentation is required.

Contingent 1 Non Exempt Staff

• SSL-T — Sick and Safe Leave (SSL)
  Used for an employee’s own medical condition or an immediate family member’s medical condition.

Student Employee

• SSL-T — Sick and Safe Leave (SSL)
  Used for an employee’s own medical condition or an immediate family member’s medical condition.

Questions?  Email leavebenefits AT_TOWSON.